{"id":174,"date":"2025-08-20T14:31:34","date_gmt":"2025-08-20T18:31:34","guid":{"rendered":"https:\/\/www.yorku.ca\/research\/research-ethics\/portal-dev\/?page_id=174"},"modified":"2026-02-09T15:11:58","modified_gmt":"2026-02-09T20:11:58","slug":"faqs","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/research\/yuethicsreview\/faqs\/","title":{"rendered":"FAQs"},"content":{"rendered":"\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:75%\">\n<p class=\"has-medium-font-size\">Welcome to the YU Ethics Review online system. Below are answers to common questions from faculty, staff, students, and external researchers.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:25%\">\n<p class=\"has-medium-font-size\"><strong>Jump to:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#general\">General Information<\/a><\/li>\n\n\n\n<li><a href=\"#managing-apps\">Submitting and Managing Applications<\/a><\/li>\n\n\n\n<li><a href=\"#renewals\">Amendments, Renewals, Protocol Closure<\/a><\/li>\n\n\n\n<li><a href=\"#sharing\">Sharing and Collaboration<\/a><\/li>\n\n\n\n<li><a href=\"#technical\">Technical Support<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"general\">General Information<\/h2>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<style>.kt-accordion-id174_04b49a-8a .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id174_04b49a-8a .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id174_04b49a-8a > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id174_04b49a-8a .kt-accordion-inner-wrap{display:block;}.kt-accordion-id174_04b49a-8a .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id174_04b49a-8a kt-accordion-has-8-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane174_ed8402-2c\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">What is YU Ethics Review?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>YU Ethics Review is York\u2019s secure, web-based platform for submitting, reviewing, and tracking research ethics applications involving human participants, animals, and\/or biohazardous\/biological agents.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane174_3cf13b-b8\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Who can use the system?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>The system is available to York researchers, including faculty, staff, and students, as well as external academic faculty conducting research affiliated with York.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane174_538b69-b4\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I access the system?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Internal users can log in using their Passport York credentials. External researchers without a Passport York account will need to contact the Office of Research Ethics (ore@yorku.ca) to receive guest access credentials upon affiliation confirmation.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane174_234a23-7c\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Is training available on how to use the system?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes, we offer a user manual and quick reference guides, as well as training sessions. Links are available on the system\u2019s portal webpage. &nbsp;<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane174_7e25ca-a6\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">When will the new ethics review system be available?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>The system will roll out in three phases, with full implementation by January 2026.<br>Researchers will begin using the system based on the type of research they conduct:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>October 1, 2025 \u2013 Researchers working with biological agents or biohazardous materials<\/li>\n\n\n\n<li>January 2026 \u2013 Researchers conducting animal-based research<\/li>\n\n\n\n<li>January 20, 2026 \u2013 Researchers conducting research involving human participants<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-8 kt-pane174_003e1d-98\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Why am I receiving emails from Kuali Notifications?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>YU Ethics Review operates on the Kuali platform. The system sends automated emails at various points in the review process (e.g., submission updates, reviewer comments, approval notices). These messages come from Kuali Notifications <a href=\"mailto:no-reply@kuali.co\">no-reply@kuali.co<\/a>, but they are official communications from the YU Ethics Review system. <\/p>\n\n\n\n<p>Because these emails contain important updates related to your ethics application, please ensure that messages from <a href=\"mailto:no-reply@kuali.co\">no-reply@kuali.co<\/a> are not marked as junk or spam. We strongly recommend adding this address to your safe senders list to avoid missing time sensitive notifications.<\/p>\n\n\n\n<p>If you receive an email from this address, it relates to an action or update regarding your ethics application.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"managing-apps\">Submitting and Managing Applications<\/h2>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<style>.kt-accordion-id174_cf7831-60 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id174_cf7831-60 .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id174_cf7831-60 > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id174_cf7831-60 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id174_cf7831-60 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id174_cf7831-60 kt-accordion-has-13-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane174_f01582-96\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">What types of research require ethics review?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>All research involving human participants, animals, and\/or biological agents or biohazardous materials \u2013 whether conducted by faculty, staff, or students, and regardless of location \u2013 must be reviewed and approved by the appropriate ethics and\/or compliance committee or its delegated review committee, in accordance with all applicable guidelines, institutional policies, and regulatory requirements.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane174_48c04a-1a\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I start a new application?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>To begin a new application, click the \u201cNew Protocol\u201d button located on the right-hand side of your dashboard. Then, select the appropriate application type:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>ACC \u2013 for Animal Care and Use<\/li>\n\n\n\n<li>Biosafety<\/li>\n\n\n\n<li>Humans \u2013 for research involving human participants, including research with Indigenous Peoples (First Nations, Inuit, and M\u00e9tis), Communities, or Nations.<\/li>\n<\/ul>\n\n\n\n<p>The system includes an auto-save feature, allowing you to save your progress automatically. You can return to complete and submit your application at any time.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-13 kt-pane174_54c226-4d\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I upload multiple attachments for my protocol?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>To upload more than one document in the \u201cAttachments\u201d section of the protocol, click \u201c+ Add Line\u201d located on top of the attachment area. You will be prompted to enter the required details for the attachment. Please complete all fields and then click \u201cDone\u201d to finalize the upload. Repeat for each document you need to upload. <\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane174_1b47f5-69\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Can I submit an application on behalf of someone?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes, you can prepare an application on behalf of the faculty Principal Investigator (PI). However, the PI must review and submit the final version. Once the application is complete, the research team member who prepared the application must click \u201cNotify PI To Submit\u201d on the right-hand side of the dashboard within the application. This action alerts the PI that the application is ready for their review and submission.<\/p>\n\n\n\n<p>Note: when preparing an application on behalf of the (PI), be sure to grant the PI \u201cFull Access\u201d permissions in the Research Team section of the protocol form.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane174_dc1a01-86\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I know if my application is complete?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>The system uses visual indicators to help you track your progress:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A green checkmark in the navigation pane (on the left side of the application form) means that section is complete.<\/li>\n\n\n\n<li>A red exclamation mark indicates missing or incomplete information, along with the number of validation errors that need to be addressed.<\/li>\n<\/ul>\n\n\n\n<p>To complete your application, click on the flagged section(s) in the left navigation pane and correct the item(s) marked with the red exclamation mark. Once all sections show a green checkmark and no validation errors remain, you can submit your application by clicking \u201cSubmit\u201d on the right-hand side of the application dashboard.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane174_bb7bc5-38\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">What happens after my application is submitted for review?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Once your application is submitted, it will be assigned an application number for reference. The application will be initially reviewed by the Office of Research Ethics and then circulated to the appropriate committee for further review. If any clarifications or revisions are required, you will receive feedback directly via the system, and you will be notified by email when the status of your application changes.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-8 kt-pane174_5d191c-97\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Can I withdraw my application if needed?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes. You can withdraw your application at different stages:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Before submission:<\/strong> Click \u201c<strong>Abandon<\/strong>\u201d on the right-hand pane of the application and confirm your selection. This will remove the draft from the system.<\/li>\n\n\n\n<li><strong>After submission:<\/strong> Click \u201c<strong>Withdraw<\/strong>\u201d to return the application to editable status. If you decide not to proceed at all, you must then click \u201c<strong>Abandon<\/strong>\u201d to fully withdraw and remove the application from review.<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-9 kt-pane174_9a206b-d2\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How can I track the status of my application?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>You can monitor the status of your application at any time from your main dashboard in the online ethics system. The dashboard displays the current status of all your protocol submissions in one convenient location.<\/p>\n\n\n\n<p>Below are common protocol status labels and what they mean:<br><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>In Progress<\/strong> \u2013 the application is being completed by the researcher and has not yet been submitted for review.<\/li>\n\n\n\n<li><strong>Submitted for Review<\/strong>\u2013 the application has been submitted to the Office of Research Ethics for initial review.<\/li>\n\n\n\n<li><strong>Returned to Researcher<\/strong>\u2013 the application has been returned for general revisions and\/or incompleteness before it proceeds to committee review.<\/li>\n\n\n\n<li><strong>Revisions Required<\/strong>\u2013 specific changes or clarifications are needed following committee review; feedback is provided to the researcher in the system.<\/li>\n\n\n\n<li><strong>Resubmitted<\/strong>\u2013 the revised application has been resubmitted by the researcher after addressing requested changes.<\/li>\n\n\n\n<li><strong>Approved <\/strong>\u2013 the application has been approved by the appropriate ethics and\/or compliance committee.<\/li>\n\n\n\n<li><strong>Closed<\/strong> \u2013 the protocol is no longer active and has been formally closed in the system.<a id=\"_msocom_1\"><\/a><\/li>\n<\/ul>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-11 kt-pane174_7fa500-41\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">What should I do if revised materials are requested?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>If revisions are requested, you must submit the updated materials through the system for final clearance. If revisions to the submitted materials are requested, please 'replace' the previous documents. If revisions were requested to the original application, make the necessary changes in the appropriate sections.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-12 kt-pane174_7f1a30-36\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Can I print a copy of the application?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes. You can print your application at any time \u2013 before or after submission \u2013 by clicking the \u201cPrint\u201d option located in the right-hand side of your application dashboard.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-10 kt-pane174_4a0b26-ff\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I print my approval certificate?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Once your submission has been approved, select the relevant protocol for which you need the approval certificate. Click on Activity Log in the top menu. Scroll down and locate the entry labeled \"Correspondence Generated. You can now print the certificate and save as a PDF.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"technical\">Research with Human Participants (Including research with Indigenous People, Communities and Nations)<\/h2>\n\n\n<style>.kt-accordion-id174_2295c0-e6 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id174_2295c0-e6 .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id174_2295c0-e6 > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id174_2295c0-e6 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id174_2295c0-e6 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id174_2295c0-e6 kt-accordion-has-9-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane174_46ab1f-cb\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">What types of applications can be submitted using the online system?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Researchers can use the online system to submit ethics applications for the following types of research:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Research involving Indigenous People (First Nations, Inuit, and M\u00e9tis), Communities, and Nations<\/li>\n\n\n\n<li>Research involving Human Participants (does not involve Indigenous People, Communities and Nations)<\/li>\n\n\n\n<li>Research involving Secondary Data Analysis (no primary data collection)<\/li>\n\n\n\n<li>Requests for reliance on external ethics reviews (administrative reviews)<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane174_ccae33-80\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Can students access the online system?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes, but access depends on the type of research:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Graduate Students (Thesis\/Dissertation\/Pilot Project Research)<\/strong> \u2013 Graduate students conducting research for their thesis or dissertation, including pilot projects, must submit their ethics application through the online system.<br><br><\/li>\n\n\n\n<li><strong>Course-Based Research, Major Research Papers, and Undergraduate Theses <\/strong>\u2013 Undergraduate and Graduate students conducting minimal risk, non-funded research \u2013 that is not a clinical trial and does not involve Indigenous People, Communities, or Nations \u2013 should not use the online system to submit their ethics applications. These applications must be submitted to your <strong>Unit-Level Delegated Ethics Review Committee<\/strong> instead. Only students conducting research for a course, MRP, or Undergraduate Thesis that is <strong>more than minimal risk<\/strong>, <strong>funded<\/strong>, <strong>a clinical trial<\/strong>, or involves <strong>Indigenous People, Communities, or Nations<\/strong> should submit their application using the <strong>YU Ethics Review system<\/strong>. For detailed submission procedures and required forms, please visit the <a href=\"https:\/\/www.yorku.ca\/research\/research-ethics\/human-participants-in-research\/\">Office of Research Ethics website<\/a>.<\/li>\n<\/ul>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane174_65c358-55\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>What documents do I need to upload?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>While the main application is completed directly within the online system, you will also need to upload supporting documents, which may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>TCPS Tutorial Certificate(s)<\/li>\n\n\n\n<li>Consent form(s)<\/li>\n\n\n\n<li>Recruitment materials (e.g., posters, emails, social media posts)<\/li>\n\n\n\n<li>Data collection instruments (e.g., surveys, interview guides)<\/li>\n\n\n\n<li>Additional documentation as needed (e.g., permission letters, approvals from partner organizations)<\/li>\n<\/ul>\n\n\n\n<p>The system will prompt you to upload required material as you complete your application.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane174_31c93a-3f\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong><strong>Are there any additional documents required for graduate student-led research?<\/strong><\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes. In addition to the TCPS Tutorial Certificate, graduate student-led research requires two additional documents to be submitted with your ethics application:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Proof of approved proposal<\/strong> \u2013 before submitting an ethics application, graduate students must have their thesis\/dissertation proposal approved by the Faculty of Graduate Studies (FGS). Once approved, FGS will send an email with your proposal approval number and instructions to access the <strong>YU Ethics Review system<\/strong>. Your ethics application must include this proof of approval (the unique proposal approval number and confirmation email). Applications <strong>without this documentation will not be accepted<\/strong> for review.<br><br><\/li>\n\n\n\n<li><strong>Graduate Student Ethics Application Supervisor Attestation Form<\/strong> \u2013 the supervisor must review the ethics application and upload a <strong>signed copy <\/strong>of this <a href=\"https:\/\/www.yorku.ca\/research\/wp-content\/uploads\/sites\/848\/2025\/11\/Graduate-Student-Ethics-Application-Supervisor-Attestation-Form.pdf\">attestation form<\/a>.<\/li>\n<\/ul>\n\n\n\n<p><strong>Important Note on Proposal Submission:<\/strong> Graduate research proposals must be submitted directly to FGS. The YU Ethics Review system is used exclusively for ethics review and cannot be used to submit research proposals. For detailed instructions on how to submit your proposal for review and approval, please visit the <a href=\"https:\/\/www.yorku.ca\/gradstudies\/students\/current-students\/thesis-and-dissertation\/research-ethics\/\">FGS website<\/a>.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-8 kt-pane174_f98a38-c2\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>Once my application has been submitted, approximately how long should I expect wait to receive feedback?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Once your application is submitted, you can expect the following review timelines:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Initial application review:<\/strong> feedback is typically provided within 25 to 30 business days.<br><\/li>\n\n\n\n<li><strong>Revisions:<\/strong> typically reviewed within 10 to 15 business days after submission. <br><\/li>\n\n\n\n<li><strong>Amendments: <\/strong>typically reviewed within 10 to 15 business days after submission.<\/li>\n<\/ul>\n\n\n\n<p>Please note that review times may be longer during peak periods such as March, June, and November.<\/p>\n\n\n\n<p>For <strong>more than minimal risk protocols<\/strong>, a full board review is required. The committee meets monthly to evaluate these protocols. Please refer to <a href=\"https:\/\/www.yorku.ca\/research\/research-ethics\/human-participants-in-research\/\">the Office of Research Ethics website<\/a> for information on submission deadlines relating to more than minimal risk protocols.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-9 kt-pane174_05583e-01\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>How Do I Submit a Reportable Event (Adverse Event or Unanticipated Event) for an Approved Protocol?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>A reportable event is any adverse or unanticipated occurrence during or as a result of a research project that may impact participants. Examples include significant complaints, life-threatening situations, protocol violations, impacts to health and well-being, breaches of confidentiality, or any unintended event with potential implications for participants. <\/p>\n\n\n\n<p>To submit a reportable event using the YU Ethics Review system, open the relevant protocol and click <strong>\u201cReportable Event\u201d<\/strong> in the top header of the protocol. Select <strong>\u201cReport an Event\u201d<\/strong>, complete the form with requested details and attach any supporting documents where needed, then click <strong>\u201cSubmit for Review\u201d<\/strong>. You can track the status under <strong>Manage Protocols<\/strong> and view updates in the <strong>Activity Log<\/strong>.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"renewals\">Amendments, Renewals, Protocol Closure<\/h2>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<style>.kt-accordion-id174_e86463-c2 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id174_e86463-c2 .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id174_e86463-c2 > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id174_e86463-c2 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id174_e86463-c2 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id174_e86463-c2 kt-accordion-has-7-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane174_bab4b8-a4\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I submit an amendment or renewal request for a study approved through the new online system?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>If your study was submitted and approved using the new online system, all amendment and renewal requests must also be submitted through this platform. Follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log into the YU Ethics Review system using your Passport York credentials.<\/li>\n\n\n\n<li>Locate and open your approved study from your dashboard.<\/li>\n\n\n\n<li>On the right-hand side of the application dashboard, choose one of the following options:\n<ul class=\"wp-block-list\">\n<li><strong>Amend<\/strong>&nbsp;\u2013 select this if your study is currently active and you are submitting an amendment only.<\/li>\n\n\n\n<li><strong>Renew<\/strong>&nbsp;\u2013 select this if you are renewing your study without any changes.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><strong>Important:<\/strong> You can no longer submit both a \u201cRenew &amp; Amend\u201d application together. If your protocol needs to be renewed and requires changes, you must first submit a renewal application. Once the renewal is approved, submit an amendment application.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane174_885023-b5\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">My study was approved before the new ethics review system was implemented. How do I submit an amendment or renewal for this project?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>To submit an amendment or renewal for a study approved under the previous system, follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to the YU Ethics Review System using your Passport York credentials.<\/li>\n\n\n\n<li>On your dashboard, click the \u201c+ New Protocol\u201d button on the right-hand side.<\/li>\n\n\n\n<li>Select the appropriate application type: ACC (Animal Care Committee), Biosafety, or Humans (for human participant research).<\/li>\n\n\n\n<li>Enter the required basic information, including Principal Investigator (PI) name, PI status, Faculty and department, Project title, and certificate number. The certificate number can be found on your most recent certificate \u2013 whether it is for initial approval, an amendment, or a renewal.<\/li>\n\n\n\n<li>For the Submission Reason, choose \u201cRenewal or Amendment of Previously Approved Protocol (Before the New System Launched).\u201d<\/li>\n\n\n\n<li>Follow the system prompts to complete your application.<\/li>\n<\/ul>\n\n\n\n<p><strong>Important:<\/strong> You can no longer submit both a \u201cRenew &amp; Amend\u201d application together. If your protocol needs to be renewed and requires changes, you must first submit a renewal application. Once the renewal is approved, submit an amendment application.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane174_95c7b4-6e\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Inclusion of Indigenous Participants, Communities, or Data After HPRC Project Approval<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>If, after project initiation, researchers whose study was approved by the HPRC recognize that their study requires additional inquiring with Indigenous participants or involves data sets requiring specific Indigenous participants analysis, communities, knowledges, this constitutes a material change to the project\u2019s ethical scope.<\/p>\n\n\n\n<p>Researchers must immediately contact the Indigenous Research Ethics Board (IREB) before continuing any analysis, interpretation, or dissemination of related material, and <strong>prior to submitting an amendment application<\/strong>. Following consultation with the IREB Chair and, when appropriate, discussion with the committee, the researcher will be directed to submit an IREB amendment application through the Office of Research Ethics. <\/p>\n\n\n\n<p>To initiate this process, researchers should email <a href=\"mailto:ore@yorku.ca\">ore@yorku.ca<\/a> to schedule a meeting with the IREB.<\/p>\n\n\n\n<p>The IREB will guide the research team through a process that may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Assessing whether the inclusion of Indigenous peoples or data requires Indigenous governance or data sovereignty processes;<\/li>\n\n\n\n<li>Pausing analysis until appropriate Indigenous engagement or oversight is established;<\/li>\n\n\n\n<li>Identifying relevant Indigenous partners, organizations, or governance structures for consultation;<\/li>\n\n\n\n<li>Amending consent, data management, and authorship plans to align with Indigenous research ethics principles (e.g., OCAP\u00ae, community-specific frameworks, TCPS-2 Chapter 9).<\/li>\n<\/ul>\n\n\n\n<p>This process ensures that Indigenous rights, governance, and ethical frameworks are respected.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane174_5c63fb-72\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Do I need to renew my ethics approval?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Yes, ethics approval must be renewed annually for all ongoing research. If your study is still active after the initial approval period, you are required to submit a renewal request before your current approval expires to avoid a lapse in approval status. Failure to renew on time may result in the suspension or closure of your protocol. In such cases, all research activities must cease and cannot resume until a new protocol has been reviewed and approved. If your study is complete or no longer active, you should submit a closure request instead of a renewal.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane174_8cd342-e1\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I close my study?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>To close your study, log in to the Ethics Review System and open the approved protocol you wish to close. Then, follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click the \u201cRequest Close\u201d option on the right-hand side of the application dashboard.<\/li>\n\n\n\n<li>Complete the \u201cEnd of Project Report\u201d section, which will appear at the top of your protocol. You\u2019ll be asked to provide:<ul><li>¿ì²¥ÊÓƵ completion date<\/li><\/ul><ul><li>Funding status<\/li><\/ul>\n<ul class=\"wp-block-list\">\n<li>Confirmation that all research activities have been completed<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Once finished, click \u201cSubmit\u201d on the dashboard.<\/li>\n<\/ul>\n\n\n\n<p>Your request will be reviewed by the Office of Research Ethics. If approved, the protocol will be officially closed.<br><\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"sharing\">Sharing and Collaboration<\/h2>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<style>.kt-accordion-id174_4410c0-b5 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id174_4410c0-b5 .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id174_4410c0-b5 > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id174_4410c0-b5 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id174_4410c0-b5 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id174_4410c0-b5 kt-accordion-has-5-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane174_4fbb42-81\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>How do I manage sharing permissions for a protocol?<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>To manage permissions, add users to the <strong>Research Team\/Personnel<\/strong> section of the main protocol. This section is where key personnel such as Principal Investigator(s), Co-Principal Investigator(s), Co-Investigator(s), and Research Assistant(s) are added.<\/p>\n\n\n\n<p>When adding someone to the Research Team, you can assign one of two access levels:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Full Access:<\/strong> allows the user to view and edit the entire protocol, and perform actions such as submitting the protocol, or initiating Amendments, Renewals, and other updates.<\/li>\n\n\n\n<li><strong>Read-Only:<\/strong> allows the user to view the protocol and all attachments, but they cannot make edits or take any actions.<\/li>\n<\/ul>\n\n\n\n<p><strong>Note:<\/strong> the person who initiates the protocol is automatically added to the Research Team with Full Access. If there are other key personnel involved, be sure to manually add them to this section and assign the appropriate access level.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane174_59913a-5e\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">How do I access an application created by someone else on my team?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>To view a protocol created by another team member:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to the YU Ethics Review system.<\/li>\n\n\n\n<li>Go to the <strong>Manage Protocols<\/strong> section.<\/li>\n<\/ul>\n\n\n\n<p>Any protocols where you have been added to the Research Team \u2013 with either <strong>Full Access<\/strong> or <strong>Read-Only Access<\/strong>\u2014will automatically appear there. If you do not see the protocol, make sure the team member who created it has added you to the <strong>Research Team<\/strong> and assigned the appropriate access level.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"technical\">Technical Support<\/h2>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<style>.kt-accordion-id174_026942-5f .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id174_026942-5f .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id174_026942-5f > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id174_026942-5f .kt-accordion-inner-wrap{display:block;}.kt-accordion-id174_026942-5f .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id174_026942-5f kt-accordion-has-7-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"true\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane174_e915b2-38\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">The system is not loading. What now?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Try clearing your browser cache or switching browsers. If issues persist, contact our technical support (oretech@yorku.ca).<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane174_db6df1-32\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">I'm clicking on some options, but the system isn't registering them. What should I do?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>The system includes an auto-save feature, which may not always keep pace with rapid selections. If your clicks aren't being registered, please pause for a moment and try again. Waiting a second before re-clicking can help ensure the system saves your input properly.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane174_f040b4-9c\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Why am I seeing the \u201cError while saving\u201d message when trying to submit an application?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>This error appears when the Principal Investigator (PI) field is empty or when the name previously entered in that field has been removed. To resolve the issue, ensure the PI field is completed, then try submitting the application again.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane174_dd5c61-fb\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Why am I getting errors when assigning permissions to research team members\/personnel?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>These errors occur when more than one permission type is assigned to the same individual. To avoid this, select only one permission level per person, either <strong>Full Access<\/strong> or <strong>Read Only<\/strong>, but not both.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane174_483910-be\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Who do I contact for help?<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>For technical issues, contact our technical support (oretech@yorku.ca). For ethics-related questions, contact the Office of Research Ethics (ore@yorku.ca).<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Welcome to the YU Ethics Review online system. Below are answers to common questions from faculty, staff, students, and external researchers. Jump to: General Information Submitting and Managing Applications Research with Human Participants (Including research with Indigenous People, Communities and Nations) Amendments, Renewals, Protocol Closure Sharing and Collaboration Technical Support<\/p>\n","protected":false},"author":8,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[],"class_list":["post-174","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>FAQs - Research Ethics Portal<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.yorku.ca\/research\/yuethicsreview\/faqs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"FAQs - Research Ethics Portal\" \/>\n<meta property=\"og:description\" content=\"Welcome to the YU Ethics Review online system. 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