{"id":4212,"date":"2020-08-11T16:27:15","date_gmt":"2020-08-11T20:27:15","guid":{"rendered":"https:\/\/www.yorku.ca\/procurementdev\/?page_id=4212"},"modified":"2022-04-28T15:08:05","modified_gmt":"2022-04-28T19:08:05","slug":"spending-limits","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/procurement\/credit-cards\/purchasing-card-pcard-program\/spending-limits\/","title":{"rendered":"Spending Limits"},"content":{"rendered":"\n

Transaction limits are set by the purchasing card program manager based on department\/unit purchasing trends which have been justified via the Cardholder Profile Application form.<\/p>\n\n\n\n

The average single transaction limit ranges between $500 to $2,500, with the average monthly transaction limit ranging between $2,500 to $10,000. Exceptions to these limits need to be justified in writing and are subject to approval by the director, Procurement Services.<\/p>\n\n\n\n

The splitting of transactions in order to circumvent these limits is not allowed. In instances when a purchase exceeds the maximum spending limit set for a particular PCard a temporary increase can be accommodated by submitting a\u00a0PCard Change Request<\/a>\u00a0to Procurement Operations.<\/p>\n\n\n\n

Changes to spending limits, card cancellation, replacement of lost or stolen cards, or changes to a cardholders' profile are initiated through the PCard Change Request<\/a> form which is submitted to the director, Procurement Services by the designated department spending authority.<\/p>\n\n\n\n

Examples of acceptable and unacceptable purchases include:<\/p><\/blockquote>\n\n\n\n

\n
\n
\n

Acceptable<\/h2>\n\n\n\n
  • vendors (including VORs) where the payment method is PCard<\/li>
  • low value goods not available through Sm@rtBuy (York's on-line purchasing system) or from vendors of record (VORs)<\/li>
  • couriers and delivery services<\/li>
  • conference, seminar and registrations fees<\/li>
  • professional membership and license fees (requires advance approval from Transaction Approver prior to processing)<\/li>
  • advertising (ads for events, plays, etc.)<\/li><\/ul>\n<\/div>\n\n\n\n
    \n

    Not Acceptable<\/h2>\n\n\n\n
    • personal purchases<\/li>
    • travel and hospitality (e.g. airfare, car rental, hotel, foods and beverage, alcohol)<\/li>
    • cash advances, ATM withdrawals<\/li>
    • controlled goods\/substances including hazardous and radioactive materials, some chemicals<\/li>
    • split transactions<\/li>
    • staff gifts (flowers, baskets, gift cards, etc.)<\/li><\/ul>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n

      <\/p>\n","protected":false},"excerpt":{"rendered":"

      Transaction limits are set by the purchasing card program manager based on department\/unit purchasing trends which have been justified via the Cardholder Profile Application form. The average single transaction limit ranges between $500 to $2,500, with the average monthly transaction limit ranging between $2,500 to $10,000. Exceptions to these limits need to be justified in […]<\/p>\n","protected":false},"author":74,"featured_media":0,"parent":4178,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"secondary-page.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[173,22,174,25,24,23],"class_list":["post-4212","page","type-page","status-publish","hentry","tag-keele","tag-procurement-operations","tag-purchaser","tag-purchasing","tag-university-services-centre","tag-usc"],"yoast_head":"\nSpending Limits | PCard Program<\/title>\n<meta name=\"description\" content=\"The 快播视频 PCard is a convenient method of procuring low value goods and services required for University business, expediting vendor payment.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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