{"id":3590,"date":"2020-07-27T15:42:01","date_gmt":"2020-07-27T19:42:01","guid":{"rendered":"https:\/\/www.yorku.ca\/procurementdev\/?page_id=3590"},"modified":"2026-03-12T11:21:55","modified_gmt":"2026-03-12T15:21:55","slug":"policies-and-procedures","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/procurement\/policies-and-procedures\/","title":{"rendered":"Policies and Procedures"},"content":{"rendered":"\n<p>A complete list of official ¿ì²¥ÊÓƵ policies and procedures are available through the <a aria-label=\"undefined (opens in a new tab)\" href=\"https:\/\/secretariat-policies.info.yorku.ca\/\" target=\"_blank\" rel=\"noreferrer noopener\">University Secretariat's<\/a> website. The policies and procedures listed below pertain to Strategic Procurement Services and the procurement of goods and services on behalf of the university.<\/p>\n\n\n<style>.kt-accordion-id3590_e23e1c-68 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:10px;}.kt-accordion-id3590_e23e1c-68 .kt-accordion-panel-inner{border-top:0px solid transparent;border-right:0px solid transparent;border-bottom:0px solid transparent;border-left:0px solid transparent;background:#ffffff;padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id3590_e23e1c-68 .wp-block-kadence-pane .kt-accordion-header-wrap 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.kt-blocks-accordion-icon-trigger:after, body:not(.hide-focus-outline) .kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basiccircle ):not( .kt-accodion-icon-style-xclosecircle ):not( .kt-accodion-icon-style-arrowcircle ) .kt-blocks-accordion-header:focus-visible .kt-blocks-accordion-icon-trigger:before{background:#444444;}.kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header:hover .kt-blocks-accordion-icon-trigger, body:not(.hide-focus-outline) .kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header:focus-visible .kt-blocks-accordion-icon-trigger{background:#444444;}.kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header:hover .kt-blocks-accordion-icon-trigger:after, .kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header:hover .kt-blocks-accordion-icon-trigger:before, body:not(.hide-focus-outline) .kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header:focus-visible .kt-blocks-accordion-icon-trigger:after, body:not(.hide-focus-outline) .kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header:focus-visible .kt-blocks-accordion-icon-trigger:before{background:#eeeeee;}.kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header:focus-visible, .kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header.kt-accordion-panel-active{color:#ffffff;background:#f3690e;border-top-color:#f3690e;border-top-style:solid;border-right-color:#f3690e;border-right-style:solid;border-bottom-color:#f3690e;border-bottom-style:solid;border-left-color:#f3690e;border-left-style:solid;}.kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basiccircle ):not( .kt-accodion-icon-style-xclosecircle ):not( .kt-accodion-icon-style-arrowcircle ) .kt-blocks-accordion-header.kt-accordion-panel-active .kt-blocks-accordion-icon-trigger:after, .kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basiccircle ):not( .kt-accodion-icon-style-xclosecircle ):not( .kt-accodion-icon-style-arrowcircle ) .kt-blocks-accordion-header.kt-accordion-panel-active .kt-blocks-accordion-icon-trigger:before{background:#ffffff;}.kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header.kt-accordion-panel-active .kt-blocks-accordion-icon-trigger{background:#ffffff;}.kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header.kt-accordion-panel-active .kt-blocks-accordion-icon-trigger:after, .kt-accordion-id3590_e23e1c-68:not( .kt-accodion-icon-style-basic ):not( .kt-accodion-icon-style-xclose ):not( .kt-accodion-icon-style-arrow ) .kt-blocks-accordion-header.kt-accordion-panel-active .kt-blocks-accordion-icon-trigger:before{background:#f3690e;}@media all and (max-width: 1024px){.kt-accordion-id3590_e23e1c-68 .kt-accordion-panel-inner{border-top:0px solid transparent;border-right:0px solid transparent;border-bottom:0px solid transparent;border-left:0px solid transparent;}}@media all and (max-width: 1024px){.kt-accordion-id3590_e23e1c-68 .wp-block-kadence-pane .kt-accordion-header-wrap .kt-blocks-accordion-header{border-top-color:#cf2e2e;border-top-style:solid;border-right-color:#cf2e2e;border-right-style:solid;border-bottom-color:#cf2e2e;border-bottom-style:solid;border-left-color:#cf2e2e;border-left-style:solid;}}@media all and (max-width: 1024px){.kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header:hover, body:not(.hide-focus-outline) .kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header:focus-visible{border-top-color:#eeeeee;border-top-style:solid;border-right-color:#eeeeee;border-right-style:solid;border-bottom-color:#eeeeee;border-bottom-style:solid;border-left-color:#eeeeee;border-left-style:solid;}}@media all and (max-width: 1024px){.kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header:focus-visible, .kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header.kt-accordion-panel-active{border-top-color:#f3690e;border-top-style:solid;border-right-color:#f3690e;border-right-style:solid;border-bottom-color:#f3690e;border-bottom-style:solid;border-left-color:#f3690e;border-left-style:solid;}}@media all and (max-width: 767px){.kt-accordion-id3590_e23e1c-68 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id3590_e23e1c-68 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:10px;}.kt-accordion-id3590_e23e1c-68 .kt-accordion-panel-inner{border-top:0px solid transparent;border-right:0px solid transparent;border-bottom:0px solid transparent;border-left:0px solid transparent;}.kt-accordion-id3590_e23e1c-68 .wp-block-kadence-pane .kt-accordion-header-wrap .kt-blocks-accordion-header{border-top-color:#cf2e2e;border-top-style:solid;border-right-color:#cf2e2e;border-right-style:solid;border-bottom-color:#cf2e2e;border-bottom-style:solid;border-left-color:#cf2e2e;border-left-style:solid;}.kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header:hover, body:not(.hide-focus-outline) .kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header:focus-visible{border-top-color:#eeeeee;border-top-style:solid;border-right-color:#eeeeee;border-right-style:solid;border-bottom-color:#eeeeee;border-bottom-style:solid;border-left-color:#eeeeee;border-left-style:solid;}.kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header:focus-visible, .kt-accordion-id3590_e23e1c-68 .kt-accordion-header-wrap .kt-blocks-accordion-header.kt-accordion-panel-active{border-top-color:#f3690e;border-top-style:solid;border-right-color:#f3690e;border-right-style:solid;border-bottom-color:#f3690e;border-bottom-style:solid;border-left-color:#f3690e;border-left-style:solid;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-id3590_e23e1c-68 kt-accordion-has-5-panes kt-active-pane-1 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-basiccircle kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"false\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-1 kt-pane3590_bb5c7a-61\" id=\"policies\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>POLICIES<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/acceptance-of-gifts-by-employees-guideline-on\/\" target=\"_blank\" rel=\"noreferrer noopener\">Acceptance of Gifts by Employees (Guidelines)<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/conflict-of-interest-policy-and-guidelines-for-employees\/\" target=\"_blank\" rel=\"noreferrer noopener\">Conflict of Interest Policy &amp; Guidelines for Employees<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/conflicts-of-interest-policy-and-guidelines-for-faculty-and-librarians\/\" target=\"_blank\" rel=\"noreferrer noopener\">Conflict of Interest Policy &amp; Guidelines for Faculty &amp; Librarians<\/a><br><a href=\"https:\/\/www.yorku.ca\/procurement\/policies-and-procedures\/conflict-of-interest-declaration-for-service-providers\/\" target=\"_blank\" rel=\"noreferrer noopener\">Conflict of Interest Declaration for Independent Contractors<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/procurement-of-goods-and-services-policy\/\" target=\"_blank\" rel=\"noreferrer noopener\">Procurement of Goods and Services<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/social-procurement-policy\/\" target=\"_blank\" rel=\"noreferrer noopener\">Social Procurement<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/surplus-asset-disposal-policy\/\" target=\"_blank\" rel=\"noreferrer noopener\">Surplus Asset Disposal<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/signing-authority-policy\/\" target=\"_blank\" rel=\"noreferrer noopener\">Signing Authority<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/signing-authority-approval-and-execution-of-documents\/\" target=\"_blank\" rel=\"noreferrer noopener\">Signing Authority: Approval and Execution of Documents<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/wp-content\/uploads\/sites\/420\/2025\/06\/Signing-Authority-Register-09062025.pdf\">Signing Authority Register<\/a>&nbsp;(PDF)<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-2 kt-pane3590_ef365e-c5\" id=\"procedures\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>PROCEDURES<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/declaring-a-conflict-of-interest-in-the-procurement-of-goods-and-services\/\" target=\"_blank\" rel=\"noreferrer noopener\">Declaring a Conflict of Interest in the Procurement of Goods and Services<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/surplus-asset-disposal-procedure\/\" target=\"_blank\" rel=\"noreferrer noopener\">Surplus Asset Disposal<\/a><br><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/procurement-of-goods-and-services-procedure\/\" target=\"_blank\" rel=\"noreferrer noopener\">Procurement of Goods and Services<\/a><\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane3590_c888c1-d5\" id=\"codeofethics\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>CODE OF ETHICS<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p><a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/procurement-code-of-ethics\/\" target=\"_blank\" rel=\"noreferrer noopener\">Procurement Code of Ethics<\/a><\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-4 kt-pane3590_5129d5-7b\" id=\"legislation-agreements\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>EXTERNAL LEGISLATION\/AGREEMENTS<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p><a href=\"https:\/\/www.cfta-alec.ca\/\" target=\"_blank\" rel=\"noreferrer noopener\">Canadian Free Trade Agreement\u00a0<\/a><br><a href=\"http:\/\/www.international.gc.ca\/trade-commerce\/trade-agreements-accords-commerciaux\/agr-acc\/ceta-aecg\/index.aspx?lang=eng\" target=\"_blank\" rel=\"noreferrer noopener\">Canada-European Union: Comprehensive Economic and Trade Agreement (CETA)<\/a><br><a href=\"https:\/\/www.ontario.ca\/files\/2024-02\/tbs-bps-procurement-directive-en-2024-02-08.pdf\">Broader Public Sector (BPS) Procurement Directive<\/a> (PDF)<br><a href=\"http:\/\/www.competitionbureau.gc.ca\/eic\/site\/cb-bc.nsf\/eng\/home\" target=\"_blank\" rel=\"noreferrer noopener\">Competition Act - Link to Canada - Competition Bureau<\/a><br><a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2026\/03\/03.2026.Limited-Tendering.Procurement-Services-Website-Posting-January-2026.pdf\">Limited Tendering Procurements<\/a> (PDF) (as of March 2026)<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane3590_2d9258-58\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\" type=\"button\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"><strong>BILL S-211 FIGHTING AGAINST FORCED LABOUR AND CHILD LABOUR IN SUPPLY CHAINS ACT ANNUAL REPORT<\/strong><\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p><a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2026\/01\/Bill-S-211-Fighting-Against-Forced-Labour-and-Child-Labour-in-Supply-Chains-Act-2025-Annual-Report.pdf\">Bill S-211 Fighting Against Forced Labour and Child Labour in Supply Chains Act 2025 Annual Report<\/a> (PDF)<br><a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2026\/01\/06.23.2025.Loi-sur-la-lutte-contre-le-travail-force-et-le-travail-des-enfants-dans-les-chaines-dapprovisionnement-Rapport-annuel-2025-\u2013-Universite-York.pdf\">Rapport annuel 2025 de l'universit\u00e9 York relatif \u00e0 la lutte contre le travail forc\u00e9 et le travail des enfants dans les cha\u00eenes d\u2019approvisionnement<\/a> (PDF)<br><a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2024\/06\/2024.06-Bill-S211-Fighting-Against-Forced-Labour-and-Child-Labour-in-Supply-Chains-Act-2024-Annual-Report.pdf\">Bill S-211 Fighting Against Forced Labour and Child Labour in Supply Chains Act 2024 Annual Report<\/a> (PDF)<br><a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2024\/12\/2024.12-French-Bill-S211-Fighting-Against-Forced-Labour-and-Child-Labour-in-Supply-Chains-Act-2024-Annual-Report.pdf\">Rapport annuel 2024 relatif \u00e0 la lutte contre le travail forc\u00e9 et le travail des enfants dans les cha\u00eenes d\u2019approvisionnement<\/a> (PDF)<\/p>\n\n\n\n<p><\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:63px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A complete list of official ¿ì²¥ÊÓƵ policies and procedures are available through the University Secretariat's website. The policies and procedures listed below pertain to Strategic Procurement Services and the procurement of goods and services on behalf of the university.<\/p>\n","protected":false},"author":74,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[173,99,100,174,26],"class_list":["post-3590","page","type-page","status-publish","hentry","tag-keele","tag-policy","tag-procedure","tag-purchaser","tag-strategic-procurement-services"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Policies &amp; Procedures | Strategic Procurement Services<\/title>\n<meta name=\"description\" content=\"Strategic Procurement Services follows the policies and procedures outlined buy the University in the the 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