  {"id":12005,"date":"2024-01-03T11:44:13","date_gmt":"2024-01-03T16:44:13","guid":{"rendered":"https:\/\/www.yorku.ca\/procurement\/?page_id=12005"},"modified":"2024-05-08T15:22:44","modified_gmt":"2024-05-08T19:22:44","slug":"purchases-25k-to-50k","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/procurement\/purchase-goods-and-services\/purchases-25k-to-50k\/","title":{"rendered":"Purchase Goods and Services valued between $25K and $50K"},"content":{"rendered":"\n<p>Purchases between $25K and $50K require a greater level of scrutiny to ensure that the University obtains fair market value.&nbsp;<strong>To purchase goods valued between $25K and $50K follow the steps below.<\/strong><\/p>\n\n\n\n<p><em>Tip: check if you can purchase from a&nbsp;<a href=\"https:\/\/www.yorku.ca\/procurement\/py_staff_area\/pan-university-vendors\/\">Vendor of Record<\/a>. You may be able to access better pricing and terms, and will be exempt from the requirement to solicit three quotes<\/em>. Please be advised that purchases from Vendors of Record are exempt from BOBIA regulations.<br><br>As of March 11, 2024, all new purchasing requisitions will need to be submitted through&nbsp;<a href=\"https:\/\/loginxml.apps06.yorku.ca\/\">Sm@rtBuy<\/a>, as paper\/PDF requests emailed to&nbsp;<a href=\"mailto:purchase@yorku.ca\">purchase@yorku.ca<\/a>&nbsp;will no longer be accepted. More information on the Purchase Requisition to Purchase Order process can be found&nbsp;<a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/prpo-process\/\">here<\/a>.<\/p>\n\n\n\n<div style=\"height:14px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">1. TYPE OF PURCHASE<\/h2>\n\n\n<style>.kt-accordion-id_b7ad1f-76 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id_b7ad1f-76 .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id_b7ad1f-76 .wp-block-kadence-pane .kt-accordion-header-wrap .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id_b7ad1f-76 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id_b7ad1f-76 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-wrap kt-accordion-id_b7ad1f-76 kt-accordion-has-7-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"false\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-3 kt-pane_850bd6-1e\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Goods between $25K and $50K<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Two steps are required prior to purchase:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li><strong>Confirm the preferred vendor:<\/strong><br>a) If you purchase through a&nbsp;<a href=\"https:\/\/www.yorku.ca\/procurement\/py_staff_area\/pan-university-vendors\/\">Vendor of Record<\/a>, there is no requirement to collect three quotes.<br>b) For all other vendors collect three quotes using the <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Vendor Quote Solicitation form<\/a>. Be sure to also send the <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Ontario Business Attestation (OBA) form<\/a> to the vendors.<br><em>Note: you can request an&nbsp;<a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#limitedtendering\" target=\"_blank\" rel=\"noreferrer noopener\">exemption from collecting three quotes<\/a> in unique, one of a kind, and emergency instances.<\/em><br>c) Run the competition and select the preferred vendor.<\/li><li><strong>Complete and submit <\/strong>a non-catalogue purchasing requisition form in <a href=\"https:\/\/loginxml.apps06.yorku.ca\/\">Sm@rtBuy<\/a> and include the following:<br>a) Evaluation Method<br>b) Invitation to Quote Evaluation (if used)<br>c) <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Ontario Business Attestation (OBA) form<\/a><br>d) <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Non-Ontario Business Justification (NOBJ) form<\/a> (if applicable)<\/li><\/ol>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane_a974a0-db\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\"> Services from Contractor between $25K and $50K <\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<ol class=\"wp-block-list\"><li> <strong>Confirm the preferred service provider:<\/strong><br>a) If you purchase through a&nbsp;<a href=\"https:\/\/www.yorku.ca\/procurement\/py_staff_area\/pan-university-vendors\/\">Vendor of Record<\/a>, there is no requirement to collect three quotes.<br>b) For all other service providers collect three quotes using the <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Vendor Quote Solicitation form<\/a>. Be sure to also send the <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Ontario Business Attestation (OBA) form<\/a> to the vendors.<br><em>Note: you can request an&nbsp;<a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#limitedtendering\" target=\"_blank\" rel=\"noreferrer noopener\">exemption from collecting three quotes<\/a> <em>in unique, one of a kind, and emergency instances<\/em>.<\/em><br>c) Run the competition and select the preferred vendor.<\/li><li><strong>Confirm you are engaging with a Contractor<\/strong>: If the service provider is an individual (that is self-employed, a sole proprietor, operating through an incorporated entity or other) ensure that an&nbsp;<a href=\"https:\/\/www.yorku.ca\/finance\/forms\/#ICQ\">Independent Contractor Questionnaire (ICQ)<\/a>&nbsp;has been completed for this engagement, signed by the independent contractor, and sent for approval to <a href=\"mailto:vendorinvoices@yorku.ca\">vendorinvoices@yorku.ca<\/a>.<\/li><li><strong><strong>Complete and submit a&nbsp;non-Catalogue Purchasing Requisition Form&nbsp;<\/strong><\/strong>in <a href=\"https:\/\/loginxml.apps06.yorku.ca\/\">Sm@rtBuy<\/a> for the preferred service provider and attach the approved ICQ (if the service provider is an individual), and include the following:<br>a) Evaluation Method<br>b) Invitation to Quote Evaluation (if used)<br>c) <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Ontario Business Attestation form<\/a><br>d) <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Non-Ontario Business Justification (NOBJ) form<\/a> (if applicable)<\/li><\/ol>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-5 kt-pane_d5a12c-99\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Services from Consultant up to $50K<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>Note: please see the<a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/engaging-external-consultants-contractors\/\"> Definition of a Consultant and Independent Contractor<\/a> to ensure that you are following the correct procurement process.<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li><strong>Confirm the preferred service provider&nbsp;<\/strong>by collecting three quotes using the <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Vendor Quote Solicitation form<\/a>. Be sure to also send the <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Ontario Business Attestation (OBA) form<\/a> to the vendors.<\/li><li><strong>Confirm the preferred service provider is not an 'Employee':<\/strong>&nbsp;if the service provider is an individual (that is self-employed, a sole proprietor, operating through an incorporated entity or other) ensure an&nbsp;<a href=\"https:\/\/www.yorku.ca\/finance\/forms\/#ICQ\">Independent Contractor Questionnaire (ICQ)<\/a>&nbsp;has been completed for this engagement, signed by the Consultant, sent for approval to <a href=\"mailto:vendorinvoices@yorku.ca\">vendorinvoices@yorku.ca<\/a>.<\/li><li><strong><strong><strong>Complete and submit a&nbsp;non-Catalogue Purchasing Requisition Form <\/strong><\/strong><\/strong>in <a href=\"https:\/\/loginxml.apps06.yorku.ca\/\">Sm@rtBuy<\/a> for the preferred service provider and attach the approved ICQ (if the service provider is an individual), and include the following:<br>a) Evaluation Method<br>b) Invitation to Quote Evaluation (if used)<br>c) <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Ontario Business Attestation (OBA) form<\/a><br>d) <a href=\"https:\/\/www.yorku.ca\/procurement\/forms\/#vendorquote\">Non-Ontario Business Justification (NOBJ) form<\/a> (if applicable)<\/li><\/ol>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane_a224c0-f0\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Hazardous Goods<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>A Purchase Order is required for the procurement of any Hazardous Goods. Hazardous Goods can be either Hazardous Materials or Controlled Goods. Hazardous Materials are defined under the&nbsp;<a href=\"https:\/\/www.ontario.ca\/laws\/statute\/90o01\">Ontario Occupational Health and Safety Act<\/a>&nbsp;and its&nbsp;<a href=\"https:\/\/www.ontario.ca\/laws\/regulation\/900860\">Workplace Hazardous Materials Information System (WHMIS)<\/a>&nbsp;regulation. Controlled Goods are defined by the Controlled Goods Program (CGP) of Canada as outlined&nbsp;<a href=\"https:\/\/www.yorku.ca\/research\/controlled-goods\/\">here<\/a>. For more information please contact Strategic Procurement Services using the details below.<\/p>\n\n\n\n<p>Complete a Purchase Requisition form in <a href=\"https:\/\/loginxml.apps06.yorku.ca\/\">Sm@rtBuy<\/a> and indicate that the purchase is for hazardous goods. Ensure all required Building Ontario Businesses Initiative Act (BOBIA) documentation is attached to the Purchasing Requisition. <\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">2. PURCHASING PROCESS<\/h2>\n\n\n\n<p> A copy of the Purchase Order will be available through <a href=\"https:\/\/loginxml.apps06.yorku.ca\/\">Sm@rtBuy<\/a>.<\/p>\n\n\n\n<p><em>More information about Purchase Orders can be found&nbsp;<a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/purchase-orders\/\">here<\/a>.<\/em><\/p>\n\n\n\n<p>Procurement Services will ask the vendor if they would like to be paid by <a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/pay-vendors\/\">direct deposit<\/a> and support the vendor to complete an <a href=\"https:\/\/www.yorku.ca\/finance\/forms\/#directdeposit\">Application for Vendor Direct Deposit Banking Form<\/a>. <\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">3. AFTER RECEIPT OF GOODS<\/h2>\n\n\n\n<p>Three steps are required after receipt of goods: <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li><strong>Complete a receipt in <a href=\"https:\/\/loginxml.apps06.yorku.ca\/\">SmartBuy<\/a> <\/strong>to acknowledge receipt of goods and services. More information about the receiving of goods and services, including the process for requesting partial payment can be found <a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/after-your-purchase\/receiving-an-order\/\">here<\/a><strong>.<\/strong><\/li><li><strong>For payment to a vendor outside Canada or the United States<\/strong>, please complete a <a href=\"https:\/\/www.yorku.ca\/finance\/forms\/#accountspayable\">Wire Draft to Foreign Countries form<\/a>. <\/li><li><strong>If the vendor has submitted the invoice to you<\/strong>, please forward to Accounts Payable at <a href=\"mailto:vendorinvoices@yorku.ca\">vendorinvoices@yorku.ca<\/a>.<\/li><\/ol>\n\n\n\n<p>A reminder that all payments for purchases without POs should follow the <a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/non-po-purchasing\/\">non-PO purchase process<\/a>.<\/p>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Purchases between $25K and $50K require a greater level of scrutiny to ensure that the University obtains fair market value.&nbsp;To purchase goods valued between $25K and $50K follow the steps below. Tip: check if you can purchase from a&nbsp;Vendor of Record. You may be able to access better pricing and terms, and will be exempt [&hellip;]<\/p>\n","protected":false},"author":941,"featured_media":0,"parent":4764,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[241,239,235,240,25],"class_list":["post-12005","page","type-page","status-publish","hentry","tag-hazardous-goods","tag-purchase-goods","tag-purchase-requisition","tag-purchase-services","tag-purchasing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Purchases between $25K and $50K | Purchasing Goods and Services<\/title>\n<meta name=\"description\" content=\"Purchases between $25K and $50K require a greater level of scrutiny to ensure that the University obtains fair market value.\" \/>\n<meta name=\"robots\" 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